Documents – Insurance & public liability

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Documents – Insurance & public liability

Contact details

Name: Lions Clubs National Headquarters
Broker: Gallaghers
Contact: 0121 441 4544

Key information

Please note:

  • Lions Insurance Broker is Gallaghers as of 1 July 2023
  • All events must be notified to Lions Clubs National Headquarters, email
  • Any event selling alcohol will need additional cover, contact Lions Clubs National Headquarters, email

 This is the most recent Summary of Cover – as at November 2022


Hiscox Special Events Proposal Form_V1.0

Outdoor Event Questionaire

Additional Money Questionaire


Contingent Motor Cover

Cover is with Aioi Nissay Dowa Insurance UK Limited

. Premiums for cover are:

Daily charge: £33.60
Monthly charge: £537.60

All COVID-19 government guidelines must be adhered to.

Prices are per vehicle. Should more than one vehicle be involved in towing a Christmas Sleigh, each will be subject to an individual premium.

The policy will automatically give cover for damage to the sleigh attached to the vehicle or when unattached provided it is in the proximity of the vehicle (for example: outside a shop during a fund-raising collection).

Amlin requires the following vehicle details to confirm cover:

  • Make
  • Model
  • Engine size
  • Registration
  • Value
  • Cover required
  • Duration of cover
  • Driver details
  • Where the vehicle is kept overnight

Please email details of your requirements to

Public liability exclusion for alcohol sales

The Lions Clubs International Master Foreign Liability policy contains the following exclusion:

Liquor Liability

“Bodily injury” or “property damage” for which any insured may be held liable by reason of:

  1. Causing or contributing to the intoxication of any person;
  1. The furnishing of alcoholic beverages to a person under the legal drinking age or under the influence of alcohol; or
  1. Any statute, ordinance, or regulation relating to the sale, gift, distribution, or use of alcoholic beverages.

This exclusion applies only if you are in the business of manufacturing, distributing, selling, serving, or furnishing alcoholic beverages.

Based on the nature of Lions operations, it is believed a Lions Club(s) could be found to be “in the business of selling or serving alcohol” and therefore coverage related to the selling or serving of alcohol would need to be insured separately. The above provision does not exclude coverage for all loss from a function or activity where alcohol is served. We understand that laws vary by jurisdiction so a club would need to understand how local regulations impact their need for liquor coverage.

Additional cover can be purchased if required by clubs.

Alcohol Liability Form


Public liability insurance requirements

The insurance broker, no longer requires an event checklist to be completed for any event. They do require a risk assessment to be completed for all events. This document must be held on file and will be requested in the event of a claim.

Club Property Cover

All clubs have cover for £20,000 club property to include equipment and regalia.

Should a club require cover above £20,000 please email details to

Money Cover

The limit of cover provided for money at an event is £500. To cover a greater amount, underwriting details need to be provided. Please complete the additional money questionnaire in the above folder and send it to

Cancellation Cover for Events

This covers the loss of funds spent to set up an event. To obtain this cover, please complete the Hiscox special events proposal in the above folder and email it to If the is taking place outside, the outdoor event questionnaire will also need to be completed and emailed.

Vehicle and sleigh cover stipulations

Please note the following stipulations:

  • Santa must be wearing a seat belt when in motion.
  • A sleigh’s maximum speed when Santa is on board is to be no more than four miles per hour.
  • No person, other than Santa, may ride on a sleigh.
  • Aioi Nissay Dowa Insurance UK Ltd requires risk assessments for all evening use to include a pre-visit to locations. This needs to detail major hazards, such as parked cars and potholes. Previous claims by Lions Clubs have involved one or the other of these.
  • It is suggested that sleights avoid driving down streets with cars parked on both sides. Most accidents occur when there has been insufficient spare to turn in such situations.
  • Cover will not be provided for any driver with more than six points on their licence. Details need to be presented to Aioi Nissay Dowa Insurance UK Ltd in advance of allowing cover for any driver who has had more than one claim in the last three years.

To obtain cover for vehicles for the towing of sleighs, send details of the vehicles and trailers to be covered, and the duration for which cover is required  to

Requests should be sent as early as possible to allow time for discussion with the insurers. Should a quote be needed by a particular date, this must be advised when a request for cover.


Details of any potential claim must be emailed to For this to be processed, it is important to send as much detail about the claim as possible.

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